CONSTITUTION and BYLAWS
of
CANADIAN CUE SPORT ASSOCIATION
NAME
1.The name of the Organization shall be
Canadian Cue Sport Association, herein the CCS or Association.
HEAD OFFICE2. The principal place of the business office shall be determined by the Board of Directors. The Association may have other such offices as may be designated from time to time by the Board of Directors.
PURPOSE AND OBJECTIVES3. The purpose of the Association is to promote the sport of billiards in Canada by establishing uniformity of rules and league play. All of its functions will be performed on a non-profit basis with the highest ethical standards and fair treatment to all its members and the entire billiard community.
4. The objectives of the Association shall be:
a) To afford due consideration to and expression of opinion by the Association members.
b) To elevate the sport of billiards to the highest level.
c) To unify and standardize the rules of play as established by the World Pool-Billiard Association.
d) To collect and maintain player statistics.
e) To practice sound accounting procedures and disseminate pertinent information to its members.
f) To promote and provide a Championship Program within Canada on an annual basis to its members.
MEMBERSHIP5. Membership in the Association shall be limited to those interested in furthering the objects of the Association and shall consist of those whose application for admission as a member has received the approval of the Board of Directors.
6. League Operator Members-as representative of their local CCS sanctioned league members, will have the privilege of electing designated representatives to serve on the Board of Directors.
7. League Members-Any player who’s in good standing within a CCS sanctioned cue sport league.
8. Player Members-Any person active in the game of billiards may become a member.
9. The Annual Dues for each member of the Association shall be determined at the first meeting of the Board of Directors following the Annual Membership Meeting. However, once the league year has started the Board of Directors may not change the annual fees in a given year.
10. The Association Fiscal League Year will run from June 1
st through May 31
st.
11. Any member may, by given written notice of such intention, withdraw from membership. All rights, privileges, and interest of a member in or to the Association shall cease on the termination of membership which is effective upon fulfillment of all obligations to the date of withdrawal.
12. A membership may be suspended or terminated for violation of the bylaws or any other conduct prejudicial to the interest of the Association by a two-thirds vote of the Board of Directors
MEMBERSHIP MEETINGS13. ANNUAL MEETING – There shall be an annual meeting of the membership in conjunction with the National 8-Ball Championships of the Association, unless otherwise directed by the Board of Directors. The purpose of the annual meeting shall be to elect or appoint, as applicable, members of the Board of Directors, to receive annual reports and to transact other business. The annual membership meeting shall be open to all classes of membership although only League Operator Representatives may vote on matters before the Association. A voting member may, by means of a written proxy, appoint a proxyholder to attend and act in a manner and to the extent authorized by the proxy. The Secretary shall be responsible for mailing notices of such meetings to all League Operator Members not less than 14 days prior to such meeting.
14. REGULAR MEETINGS – Regular meetings of the Association may be held upon a majority vote of the Board of Directors as necessary. The Secretary shall be responsible for mailing notices of such meetings to all Board members not less than 14 days prior to such meeting.
15. SPECIAL MEETINGS – Special meetings of the Board of Directors may be called by the request of the President or by a majority of the Directors in office at the time.
16. Attendance by representatives of voting membership at any annual, regular or special meeting shall conduct business by majority rule except where the bylaws require the consent of a greater number.
17. The order and manner of conducting business at meetings will be per Robert's Rules of Order, unless altered by a majority vote of the representatives present, shall be as follows:
a) Call to order
b) Reading of minutes of previous meeting
c) Receiving communications
d) Receiving of Officers
e) Reports of Committees – Standing, Special
f) Unfinished Business
g) New Business
h) Election of Directors (if applicable)
i) Adjournment
BOARD OF DIRECTORS18. Each CCS Sanctioned League shall be entitled to designate one representative as a candidate for election to the Board of Directors.
19. The property and business of the Association shall be managed by a Board of Directors composed of seven members; two of whom are from Western Canada, two from Ontario, one from Atlantic Canada and two At Large.
20. CCS Sanctioned League Operators will have proportionate voting rights: 1000+ League Members – four full votes, 501-1000 League Members – three full votes, 151 – 500 League Members – two full votes, 30 – 150 League Members – one full vote.
21. The applicants for incorporation shall become the first directors of the Association whose term of office shall continue until their successors are elected.
22. Directors will serve for a period of three years in staggered sequence in order that no more than two directors have their term expire in a given year.
23. Vacancies on the Board of Directors may be filled by the Board of Directors at the discretion of the remaining Directors to serve until the next general election. A Director who has two unexcused absences from Board Meetings between Annual Meetings or by a two-thirds vote of the membership that elected them, may be removed from the Board at the discretion of the Board of Directors.
24. The Board of Directors shall meet a minimum of two times a year. Any such meeting in which at least four Board Members, including the President, are present shall be competent to exercise all or any of the authorities and powers by or under the bylaws of the Association. Each Director is authorized to exercise one vote.
25. The Directors shall serve as such without remuneration provided that a Director may be paid reasonable expenses incurred in the performance of their duties. This does not preclude any Director form serving the Association in any other capacity and receiving compensation for same.
INDEMNITIES TO DIRECTORS26. Every Director of the Association shall be indemnified and saved harmless out of the funds pf the Association from and against:
a) all costs, charges and expenses which such director sustains or incurs in or about any action, suit or proceedings which is brought, commenced or prosecuted against them, or in any respect of any act, deed, made, done or permitted by them in or about the execution of the duties of their office or in respect of any such liability;
b) all other costs, charges and expenses which they sustain or incur in or about or in relation to the affairs thereof, except such costs, charges or expenses as are occasioned by their own wilful neglect or default.
OFFICERS27. The Board of Directors shall annually elect a President, a Vice President, A Treasurer and a Secretary from among the Board of Directors. The election shall be held at the Annual Meeting of the Board of Directors by ballot of all Directors in attendance.
28. The Officers of the Association shall hold office for one year from their election or until their successor is elected in their stead. Officers shall be subject to removal at any time by resolution of the Board of Directors.
29. Vacancies in any office may be filled for the balance of the term thereof by the President
30. The President shall be the Chief Executive Officer of the Association. He shall preside at all meetings of the Association and the Board of Directors and shall be a member, ex-officio with the right to vote, of all committees. He shall have the general and active management of the affairs of the Association. He shall see that all orders and resolutions of the Board of Directors are carried into effect.
31. The Vice-President shall, in the absence or disability of the President, perform the duties and exercise the powers of the President and perform other such duties as assigned by the President or the Board of Directors.
32. The Treasurer will keep account of all monies received and expended for the use of the Association and for making disbursements authorized by the Board. The Treasurer shall see that all sums received are deposited in the bank approved by the Board of Directors and shall make a report at the Annual Meeting or when called upon by the President. The funds, books, and vouchers shall, with the exception of confidential reports submitted by members, at all times be subject to verification and inspection by the Board of Directors. At the expiration of the Treasurer’s term of office, the Treasurer shall deliver over to the Treasurer-Elect all books, money, and other property.
33. The Secretary shall record the minutes of meetings, see that notices are given, be custodian of the corporate records and of the seal of the Association, keep records of the membership and perform other duties as assigned by the President or the Board of Directors.
COMMITTEES34. The Board of Directors may appoint committees whose members will hold their office at the will of the Board of Directors. The Directors shall determine the duties of such committees and may fix by resolution any remuneration to be paid.
EXECUTION OF DOCUMENTS35. The President along with the Secretary must sign any contracts or other instruments which the Board of Directors has authorized to be executed on behalf of the Association.
AMENDMENT OF BYLAWS36. The bylaws of the Association may be repealed or amended or a new bylaw may be enacted by a majority vote of the Board of Directors and sanctioned by an affirmative vote of at least two-thirds of the voting members, to be effective upon the approval of the Minister of Industry.
AUDITORS37. The voting members shall, at each annual meeting, appoint an auditor to audit the accounts and annual financial statements of the Association for report to the members at the next annual meeting. The remuneration of the auditor shall be fixed by the Board of Directors.
